Career

Available Positions

THE OPPORTUNITY
Volunteering under the direction of the Executive Director, Shine Through the Rain, this volunteer position is concerned with administration, coordination, maintenance and general operation of STTRF.
 
RESPONSIBILITIES
  • Strong customer service skills.
  • Assist Program Services with reviewing monthly applications submitted to our organization.
  • Sending out thank you cards, donor letters, and donation tax receipts to donors and recording contact made with donors.
  • Ensuring that the office is kept clean and tidy at all times.
  • Ordering all office supplies.
  • Assist in special projects and duties as assigned.
  • Provide support to other departments as needed.
  • Assist with answering the phones and emails.
 
If you are interested in this volunteer position, apply now!

Board Positions

THE OPPORTUNITY

As a partner to the Board Chair and other board members, a member of the Board will assist in leading STTRF. Board Members will advise, govern, oversee policy and direction, and assist with the leadership and general promotion of STTRF to support the Foundation’s mission and needs.

 
RESPONSIBILITIES
 
  • Provides organizational leadership and advisement
  • Assists with the organization of the Board of Directors, officers, and committees
  • Formulates and oversees policies and procedures
  • Ensures the legal and ethical integrity of the Foundation
  • Provides financial management, including adoption and oversight of the annual budget
  • Oversees program planning and evaluation
  • Evaluates personnel and staff development
  • Reviews Foundation’s programmatic reports
  • Promotes the Foundation
  • Leads fundraising initiatives and support
  • Reports to the Board Chair
If you are interested in this position, apply now!
 
 

Available Summer Positions

WHO ARE WE?
Shine Through The Rain Foundation is a charitable non-profit organization with a national mandate to support adults, children, and their families through some of the challenges brought about by a life-threatening illness.

We are able to do this in part due to the creation and implementation of a number of fundraising events such as our annual fundraising gala, and by partnering with many other organizations.

PROGRAM SERVICES ASSISTANT
This role requires the incumbent to work closely with the Program Services Manager to properly execute and deliver the Rainy Day Fund and other programs STTRF has to offer. The Program Services Assistant will be responsible for assembling Rainy Day Gifts for children and adults designed to bring a ray of sunshine to the lives of patients and their families.

EDUCATION
This position requires the incumbent to be currently enrolled at a post-secondary institution, and must be returning to school in September.

OTHER SKILLS AND QUALIFICATIONS

  • Intermediate to Advanced – Word, Excel, PowerPoint & Outlook
  • Ability to professionally communicate over the phone and in person
  • Knowledge of databases & data entry filing, copying and scanning documents
  • Ability to multi-task with a keen attention to detail
  • Finely tuned organizational skills
  • Team player with strong people-skills
  • Excellent communication skills both verbal and written
  • Ability to maintain a flexible schedule to accommodate occasional evening and weekend work
  • Valid Driver’s license and access to a reliable car
  • Basic Understanding of French is an asset

ADDITIONAL RESPONSIBILITIES

  • Review and Execute Rainy Day Fund applications to provide financial aid to patients nation-wide
  • Correspond with social workers and case managers about the Rainy Day application status
  • Research and refer patients to outside sources of available financial aid and services
  • Assemble Rainy Day Gifts for children and adults and send through Canada Post
  • Put together statistics as needed for Sponsorship Coordinator and Executive Director
  • Enter patient and recipient information into appropriate excel files
  • Enter received confirmation letters into appropriate excel files
  • Regularly provide Executive Director with media pieces to promote and advocate STTRF programs

HOURS: Monday to Friday, Minimum of 20 hours, additional hours as required to fulfill the needs of the business and events.

BACKGROUND: The candidate must successfully complete a criminal background check.

CANDIDATE PROFILE
The ideal candidate is passionate about the wellbeing and support of individuals and families going through the challenges of life-threatening illnesses; both emotionally and fiscally. The candidate should be a team player and should be easy to get along with. This position involves some travel and occasional evenings and weekends.

If you are interested in this position and possess the required skills, apply now!

WHO ARE WE?
Shine Through The Rain Foundation is a charitable non-profit organization with a national mandate to support adults, children, and their families through some of the challenges brought about by a life-threatening illness.

We are able to do this in part due to the creation and implementation of a number of fundraising events such as our annual fundraising gala, and by partnering with many other organizations.

MAJOR RESPONSIBILITIES

  • Support the Executive Director, Events Coordinator, and Bookkeeper, with various duties such as drafting letters and documents, provides support with
  • personal expense and other duties as assigned.
  • Supports the Executive Director with planning agendas, meeting logistics, distributing meeting notices and minutes.
  • Strong customer service skills.
  • Ensuring that the office is kept clean and tidy at all times.
  • Ordering all office supplies.
  • Assist in special projects and duties as assigned.
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Provide support to other departments as needed.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional networking.
  • Contributes to team effort by accomplishing related results as needed.
  • Assist with answering the phones

EDUCATION

Must be currently registered as a student at a post-secondary institution, and returning in September.

QUALIFICATIONS

  • Some experience in an office environment is preferred
  • Knowledge of principles and procedures of office management.
  • Ability to plan work, organize and maintain workflow.
  • Strong working knowledge of Word, Excel, Power Point, Outlook and Basic Funder
  • Some knowledge in QB Pro is preferable.
  • Ability to work with people at all levels.
  • Demonstrated ability to organize and plan.
  • Ability to maintain effective interpersonal relationships.
  • Ability to work under tight deadlines and help move projects forward.
  • Ability to work outside standard hours as needed
  • Some understanding of French is an asset

Hours: Monday to Friday, minimum 20 hours a week, additional hours on week nights and weekends to meet the needs of the business as required

Background: Must successfully complete a criminal background check.

If you are interested in this position and possess the required skills, apply now!

Location: Gorham Street, Newmarket
Reports to: Executive Director
Hours: Full time, 37.5 hours per week, Flex-schedule, immediate start

CONTEXT OF THE ROLE

Providing high level administrative and clerical support to the Executive Director of Shine Through the Rain Foundation, the Executive Administrative Assistant will be the primary point of contact for the organization. This role demands a proactive approach to work, exceptional communication skills and ability to build strong working relationships with staff, service users and external shareholders. The successful candidate must be reliable, working with professionalism, reliability and approaching tasks with a positive attitude.

KEY ACCOUNTABILITIES

  • Timely preparation and circulation of agendas, meeting minutes and associated documentation, as well as managing meeting logistics on and off site as required.
  • Drafting and distributing correspondence including but not limited to newsletters, gratitude notices, event invitations and applications.
  • Implementing administrative policies and procedures to ensure continued file management efficiencies and accurate data entry activities.
  • Accurate recording and processing of donations in accordance with existing procedure.
  • Undertaking training as necessary to maintain professional and technical knowledge.
  • Attendance at networking events to strengthen organizational links and enhance engagement.
  • General office maintenance, ensuring appropriate stock of all basic office supplies and ensuring professional presentation of office environment.
  • Cross departmental working, providing additional support across the team as needed.
  • Carrying out additional projects and tasks as required.

KEY KNOWLEDGE AND SKILLS REQUIRED

  • Minimum two years office based administrative experience.
  • Ability to adapt to changing priorities, working to tight deadlines in a time sensitive environment.
  • Excellent communication and interpersonal skills, comfortable engaging with a variety of audiences.
  • Proficient in content management systems with strong working knowledge of MS Office packages.
  • Experience with QuickBooks Pro accounting software considered an asset.
  • Office management skills advantageous with appreciation of standard operating policies and procedures.
  • French language proficiency advantageous but not essential.
  • Must successfully complete a criminal background check.

Please email your resume and cover letter (detailing salary expectations) to skroon@shinethroughtherain.ca

Location: Gorham Street, Newmarket (some occasional travel may be required)
Reports to: Executive Director
Hours: Full time, 37.5 hours per week, Flex-schedule, immediate start

CONTEXT OF THE ROLE

Exceptional coordination and administration of all aspects of the Shine Through the Rain Foundation (STTRF) programs, including but not limited to, planning, organizing, leading, and maintaining program policies and procedures. This position demands that our portfolio of programs and associated activities be executed in accordance with the Foundation’s mission and goals, ensuring that we align our activities with emerging needs and work within approved budgets. The role requires accurate record keeping, processing to meet deadlines, handling communications of a sensitive nature, and adhering to a strict code of confidentiality. The position will need confident communicating with clients and health care professionals, effective networking, and innovative thinking to engage with supporters and drive forward new initiatives.

KEY ACCOUNTABILITIES

  • Review and processing of applications to our current programs such as the
  • Rainy Day Fund and Camp Scholarships, assessing for eligibility, need and resource on a case by case basis.
  • Regular communication with health care professions regarding individual applications, program promotion and to build rapport with patient advocates.
  • Implementing administrative policies and procedures to ensure continued file management efficiencies, relevant and accurate data collection and development.
  • Working within set budgets with regular review of program expenditure to ensure up to date overview
  • Undertaking training as necessary to maintain professional and technical knowledge.
  • Attendance at networking events to strengthen organizational links and enhance engagement.
  • Generating reports as necessary for Executive Director review.
  • Cross departmental working, providing additional support across the team as needed.
  • Carrying out additional projects and tasks as required.

KEY KNOWLEDGE AND SKILLS REQUIRED

  • Minimum two years experience working in the nonprofit sector, ideally within program services
  • Project management skills and experienced considered an asset
  • Ability to adapt to changing priorities, working to tight deadlines in a time sensitive environment.
  • Excellent communication and interpersonal skills, comfortable engaging with a variety of audiences and managing sensitive communications with tact, professionalism and understanding.
  • Proficient in content management systems with strong working knowledge of MS Office packages.
  • Highly detail-oriented with a pro-active approach to problem solving, taking ownership of responsibilities
  • Must successfully complete a criminal background check.

Please email your resume and cover letter (detailing salary expectations) to skroon@shinethroughtherain.ca

If you think you qualify for any of the above positions, we’d love to hear from you! Please send us your information and let’s start a conversation.
  • Accepted file types: pdf, doc, docx, Max. file size: 256 MB.
  • Accepted file types: pdf, doc, docx, Max. file size: 256 MB.

Patient Stories

Get Help Today

Support Us

Newsletter Signup

Connect With Us

Get In Touch

Contact Form

How can we help you? Please fill out this form and we'll get back to you with more details.