Career

Available Positions

Office Volunteer

THE OPPORTUNITY

Volunteering under the direction of the Executive Director, Shine Through the Rain, this volunteer position is concerned with administration, coordination, maintenance and general operation of STTRF.

RESPONSIBILITIES

Strong customer service skills.
Assist Program Services with reviewing monthly applications submitted to our organization.
Sending out thank you cards, donor letters, and donation tax receipts to donors and recording contact made with donors.
Ensuring that the office is kept clean and tidy at all times.
Ordering all office supplies.
Assist in special projects and duties as assigned.
Provide support to other departments as needed.
Assist with answering the phones and emails.

If you are interested in this volunteer position, please email skroon@shinethroughtherain.ca.

Available Summer Positions

Program Services Assistant

WHO ARE WE?
Shine Through The Rain Foundation is a charitable non-profit organization with a national mandate to support adults, children, and their families through some of the challenges brought about by a life-threatening illness.

We are able to do this in part due to the creation and implementation of a number of fundraising events such as our annual fundraising gala, and by partnering with many other organizations.

PROGRAM SERVICES ASSISTANT
This role requires the incumbent to work closely with the Program Services Manager to properly execute and deliver the Rainy Day Fund and other programs STTRF has to offer. The Program Services Assistant will be responsible for assembling Rainy Day Gifts for children and adults designed to bring a ray of sunshine to the lives of patients and their families.

EDUCATION
This position requires the incumbent to be currently enrolled at a post-secondary institution, and must be returning to school in September.

OTHER SKILLS AND QUALIFICATIONS

Intermediate to Advanced – Word, Excel, PowerPoint & Outlook
Ability to professionally communicate over the phone and in person
Knowledge of databases & data entry filing, copying and scanning documents
Ability to multi-task with a keen attention to detail
Finely tuned organizational skills
Team player with strong people-skills
Excellent communication skills both verbal and written
Ability to maintain a flexible schedule to accommodate occasional evening and weekend work
Valid Driver’s license and access to a reliable car
Basic Understanding of French is an asset

ADDITIONAL RESPONSIBILITIES

Review and Execute Rainy Day Fund applications to provide financial aid to patients nation-wide
Correspond with social workers and case managers about the Rainy Day application status
Research and refer patients to outside sources of available financial aid and services
Assemble Rainy Day Gifts for children and adults and send through Canada Post
Put together statistics as needed for Sponsorship Coordinator and Executive Director
Enter patient and recipient information into appropriate excel files
Enter received confirmation letters into appropriate excel files
Regularly provide Executive Director with media pieces to promote and advocate STTRF programs

HOURS: Monday to Friday, Minimum of 20 hours, additional hours as required to fulfill the needs of the business and events.

BACKGROUND: The candidate must successfully complete a criminal background check.

CANDIDATE PROFILE
The ideal candidate is passionate about the wellbeing and support of individuals and families going through the challenges of life-threatening illnesses; both emotionally and fiscally. The candidate should be a team player and should be easy to get along with. This position involves some travel and occasional evenings and weekends.

If you are interested in this position and possess the required skills please email your cover letter, resume to skroon@shinethroughtherain.ca.

Events Assistant

We are able to do this in part due to the creation and implementation of a number of fundraising events such as our annual fundraising gala, and by partnering with many other organizations.

EVENTS ASSISTANT

This role is to work closely with the Executive Director and Events Coordinator, as well as other employees to manage a dynamic and fast-paced national program of content and revenue-generating events. The events program is central to the success of the organization, and this position plays an important role.
Responsibilities include finding, inviting, and tracking event guests; writing and preparing event programs and materials; working with organizational databases; creating and executing publicity and marketing campaigns for each event; media outreach for earned media coverage; working internally with other departments to execute event marketing plans; preparing post-event reports; research; audience relations; recruitment and management of volunteer activities; and more.

EDUCATION
This position requires the incumbent to be currently enrolled at a post-secondary institution, and must be returning to school in September.

ADDITIONAL RESPONSIBILITIES

Assist in developing relationships through corporate & individual contributions through corporate sponsorships (co-branding products, direct monetary donations, event sponsors)
Assists Event Coordinator with planning and execution of all events; including pre-event activities, on-site logistics and post-event follow up.
Research key donor prospects, both corporate and individual and maintain a confidential data base, while facilitating communication.
Oversee follow up process, correspondence and coordination of contracts with businesses and other organizations (marks & logos, logistics, legal contracts when applicable).
Delegates duties and monitors performance of volunteers work tasks to meet event initiatives.
Tracks donors, costs and other elements to ensure successful execution of special events.
Arrange and attend meetings including all initial introductions with Executive Director and staff members.
Works in conjunction with committee members to achieve event objectives.

OTHER SKILLS AND QUALIFICATIONS

Intermediate to Advanced – Word, Excel, PowerPoint & Outlook
Knowledge of databases
Strong project management skills
Strong background in production, planning and execution of fundraising events
Superior interpersonal and relationship-building skills; ability to negotiate and confidence in cold-calling
Experience in working with committees
Ability to produce excellent marketing material
Experience in marketing and media outreach
Ability to manage multiple relationships and projects simultaneously and with an eye to both short-term and long-term deadlines and goals
Ability to multi-task with a keen attention to detail
Finely tuned organizational skills
Team player with strong people-skills
Excellent communication skills both verbal and written
Ability to maintain a flexible schedule to accommodate occasional evening and weekend work
Valid Driver’s license and access to a reliable car
Basic Understanding of French is an asset

HOURS: Monday to Friday, Minimum of 20 hours, additional hours as required to fulfill the needs of the business and events.

BACKGROUND: Must successfully complete a criminal background check.

CANDIDATE PROFILE
The ideal candidate is passionate about the wellbeing and support of individuals and families going through the challenges of life-threatening illnesses; both emotionally and fiscally. The candidate should be a team player and is easy to get along with. The candidate will possess the eagerness to make Shine Through The Rain Foundation events successful in every way—from coast to coast. This position involves some travel and occasional evenings and weekends.

If you are interested in this position and possess the required skills please email your cover letter, resume to skroon@shinethroughtherain.ca.

Administrative Assistant

We are able to do this in part due to the creation and implementation of a number of fundraising events such as our annual fundraising gala, and by partnering with many other organizations.

MAJOR RESPONSIBILITIES

Support the Executive Director, Events Coordinator, and Bookkeeper, with various duties such as drafting letters and documents, provides support with
personal expense and other duties as assigned.
Supports the Executive Director with planning agendas, meeting logistics, distributing meeting notices and minutes.
Strong customer service skills.
Ensuring that the office is kept clean and tidy at all times.
Ordering all office supplies.
Assist in special projects and duties as assigned.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Provide support to other departments as needed.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional networking.
Contributes to team effort by accomplishing related results as needed.
Assist with answering the phones

EDUCATION

Must be currently registered as a student at a post-secondary institution, and returning in September.

QUALIFICATIONS

Some experience in an office environment is preferred
Knowledge of principles and procedures of office management.
Ability to plan work, organize and maintain workflow.
Strong working knowledge of Word, Excel, Power Point, Outlook and Basic Funder
Some knowledge in QB Pro is preferable.
Ability to work with people at all levels.
Demonstrated ability to organize and plan.
Ability to maintain effective interpersonal relationships.
Ability to work under tight deadlines and help move projects forward.
Ability to work outside standard hours as needed
Some understanding of French is an asset

Hours: Monday to Friday, minimum 20 hours a week, additional hours on week nights and weekends to meet the needs of the business as required

Background: Must successfully complete a criminal background check.

If you are interested in this position and possess the required skills please email your cover letter, resume to skroon@shinethroughtherain.ca.

Executive Administrative Assistant

Location: Gorham Street, Newmarket
Reports to: Executive Director
Hours: Full time, 37.5 hours per week, Flex-schedule, immediate start

CONTEXT OF THE ROLE

Providing high level administrative and clerical support to the Executive Director of Shine Through the Rain Foundation, the Executive Administrative Assistant will be the primary point of contact for the organization. This role demands a proactive approach to work, exceptional communication skills and ability to build strong working relationships with staff, service users and external shareholders. The successful candidate must be reliable, working with professionalism, reliability and approaching tasks with a positive attitude.

KEY ACCOUNTABILITIES

Timely preparation and circulation of agendas, meeting minutes and associated documentation, as well as managing meeting logistics on and off site as required.
Drafting and distributing correspondence including but not limited to newsletters, gratitude notices, event invitations and applications.
Implementing administrative policies and procedures to ensure continued file management efficiencies and accurate data entry activities.
Accurate recording and processing of donations in accordance with existing procedure.
Undertaking training as necessary to maintain professional and technical knowledge.
Attendance at networking events to strengthen organizational links and enhance engagement.
General office maintenance, ensuring appropriate stock of all basic office supplies and ensuring professional presentation of office environment.
Cross departmental working, providing additional support across the team as needed.
Carrying out additional projects and tasks as required.

KEY KNOWLEDGE AND SKILLS REQUIRED

Minimum two years office based administrative experience.
Ability to adapt to changing priorities, working to tight deadlines in a time sensitive environment.
Excellent communication and interpersonal skills, comfortable engaging with a variety of audiences.
Proficient in content management systems with strong working knowledge of MS Office packages.
Experience with QuickBooks Pro accounting software considered an asset.
Office management skills advantageous with appreciation of standard operating policies and procedures.
French language proficiency advantageous but not essential.
Must successfully complete a criminal background check.

Please email your resume and cover letter (detailing salary expectations) to skroon@shinethroughtherain.ca

Program Services Coordinator

Location: Gorham Street, Newmarket (some occasional travel may be required)
Reports to: Executive Director
Hours: Full time, 37.5 hours per week, Flex-schedule, immediate start

CONTEXT OF THE ROLE

Exceptional coordination and administration of all aspects of the Shine Through the Rain Foundation (STTRF) programs, including but not limited to, planning, organizing, leading, and maintaining program policies and procedures. This position demands that our portfolio of programs and associated activities be executed in accordance with the Foundation’s mission and goals, ensuring that we align our activities with emerging needs and work within approved budgets. The role requires accurate record keeping, processing to meet deadlines, handling communications of a sensitive nature, and adhering to a strict code of confidentiality. The position will need confident communicating with clients and health care professionals, effective networking, and innovative thinking to engage with supporters and drive forward new initiatives.

KEY ACCOUNTABILITIES

Review and processing of applications to our current programs such as the
Rainy Day Fund and Camp Scholarships, assessing for eligibility, need and resource on a case by case basis.
Regular communication with health care professions regarding individual applications, program promotion and to build rapport with patient advocates.
Implementing administrative policies and procedures to ensure continued file management efficiencies, relevant and accurate data collection and development.
Working within set budgets with regular review of program expenditure to ensure up to date overview
Undertaking training as necessary to maintain professional and technical knowledge.
Attendance at networking events to strengthen organizational links and enhance engagement.
Generating reports as necessary for Executive Director review.
Cross departmental working, providing additional support across the team as needed.
Carrying out additional projects and tasks as required.

KEY KNOWLEDGE AND SKILLS REQUIRED

Minimum two years experience working in the nonprofit sector, ideally within program services
Project management skills and experienced considered an asset
Ability to adapt to changing priorities, working to tight deadlines in a time sensitive environment.
Excellent communication and interpersonal skills, comfortable engaging with a variety of audiences and managing sensitive communications with tact, professionalism and understanding.
Proficient in content management systems with strong working knowledge of MS Office packages.
Highly detail-oriented with a pro-active approach to problem solving, taking ownership of responsibilities
Must successfully complete a criminal background check.

Please email your resume and cover letter (detailing salary expectations) to skroon@shinethroughtherain.ca

Apply Now!

Name*
First Last
Email*
Phone*
Position You're Applying For*
Resume*
Accepted file types: pdf, doc, docx, Max. file size: 256 MB.
Cover Letter*
Accepted file types: pdf, doc, docx, Max. file size: 256 MB.
CAPTCHA

Available Positions

Available Summer Positions

Apply Now!

Get Help Today

Support Us

Newsletter Signup

Connect With Us